The initial price quoted to you is a provisional booking only. We do not hold any reservations on your behalf and plans are subject to availability. However, if you want to take our offer up, we will check availability and will do our best to hold services provisionally, without financial obligation to you, until you are able to collect deposits from your students. This may not be possible all the time, especially at peak times.
To provisionally book a trip, we need a first deposit. How much this is will be stated in your quote along with the insurance premium, if applicable. When we receive confirmation from you and deposits, we will write to you with a confirmation of booking, along with your provisional accommodation details and itinerary.
Final numbers and final payment are due no later than 65 days prior to departure.
TETC – The Educational Tour Company provides resources, a step-by-step guide to smooth out the booking process as well as FAQ’s and useful tips to make the process of organising and promoting your trip that much easier, and help to save your time.
We understand that in the early stages of booking a trip with a tour provider, it is key to drum up interest for your trip within your establishment; first to be given the go ahead and then to get the numbers necessary to make it viable. We will provide you with the following resources:
Template Letter to Headmaster
Template Letter to Parents
Risk assessment guidelines
A representative from TETC – The Educational Tour Company can attend Parent/Student information evenings in the Sydney metro area. If you are outside this area, please contact us as we may be able to assist depending on availability.
6 Steps to a Successful Tour
Contact us to discuss your exact tour requirements. We will provide you with a tour proposal – please be sure to check this thoroughly and ensure it meets your exact needs. Do not hesitate to get in touch if you require any amendments to be made.
Call on 1300 050833, use our quote request form, or email firstname.lastname@example.org
Remember that a quote is not a booking. Most suppliers require a deposit to be paid before formal confirmation, therefore actual confirmation of space and price will only be effective when your deposit has been received. Check our bookings terms & conditions
Next, gain approval to run the tour from your Head / Principal. The process will vary between establishments but in addition to our quotation you may be asked to provide Health & Safety and Risk Assessment information. We can help you save time with this by providing relevant forms and information.
We will guide you through all of your itinerary planning and assist with any your queries. They will send you information and recommendations for your trip preparation. See alongside “Dates for your diary” – we will require timely payments and various items of documentation by specific deadlines to ensure the smooth and efficient operation of your tour. Your Final Itinerary and Tour Pack will be sent to you 2-3 weeks prior to departure.
It’s time to promote the tour to your students. Book a day and time for your Parents/Students information evening. We will provide you with a template letter and a poster to save you time. A Representative fromTETC – The Educational Tour Company will be happy to attend the evening, present the proposed tour and answer any travel related questions. (Sydney, Melbourne, Brisbane metro areas and Canberra) or provide you with a PowerPoint presentation. Set a deadline for collection of deposits.
Once all deposits have been received by the School, send us the amount by cheque or Electronic transfer. Please advise us by email when deposits are sent.
We are confident you and your students will have a superb and educationally enriching trip. Should you need emergency assistance whilst away, we are available on-call 24-hours a day.
Struggling for numbers?
|More year groups||Open the tour up to more year groups – lack of interest from one particular year group does not mean the trip has to be cancelled.|
|Cross Curricular||Why not combine two or more subjects with a cross curricular itinerary and boost your numbers.|
|Promotion||Promote your tour – we can provide you with free promotional posters to advertise around school and PowerPoint presentations to use in assemblies, meeting and at parent evenings, The added visibility will generate more enthusiasm and demonstrate the schools commitment to improving the student learning outcomes|
|Other school||Talk to other schools in your area for a joint-group, or let TETC know. Your solution might be in our extensive database of schools and teachers|